Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
New Delhi, the 10th April, 2003
1. The Chief Secretaries of all
the State Govts./UTs.
2. The Secretaries of all the
of Government of India.
The Department of Personnel & Training, Government of India sponsors the names of suitable officers every year for training abroad in various selected institutions. Applications/nominations are invited for the programmes listed out at Annexure I.
The eligibility criteria for nominating officers for foreign training programmes in the year 2004 are as below :-
(a) Zone of Consideration :
The officers belonging to the Indian Administrative Service, Central Secretariat Service, State
Civil Services and such officers
of the other two All India Services
viz. Indian Police Service (IPS) and
Indian Forest Service (IFS) and organised Group ‘A’ Central Civil Services, as are holding posts on deputation
under the Central Staffing
Scheme, are eligible to apply to this Department, in response to this Circular, for training programmes
(b) Duration of Long Term and Short Term Programmes :
(i) Training programmes abroad of a duration of six months or more are treated as Long Term;
programmes abroad of a duration of 15 days or more but less than
six months are treated as Short Term.
(c) Minimum Service :
Officers should have completed a minimum of 7 years of service on the date of
application/at the time of commencement of
particular programme applied for, for nomination for courses where such
minimum service is specified or preferred by the Universities/Foreign
Governments. For all other courses,
the minimum service stipulated is nine
(d) Upper age
Generally for Long Term courses the upper age limit followed is 45 years and for Short Term courses, 52 years at the time of
application/commencement of programme.
However, in cases where foreign Govt./institution prescribes a different
upper age limit for a training programme, the same will prevail.
(e) Only one Long Term Programme
An officer can attend only one long-term training programme in his/her
service career. Officers already
possessing MBA Degree, would not be considered for the Long Term MBA
(f) Short Term Training to be job
Officers who are working in the field connected with the subject of the course should be nominated to short term courses.
(g) ‘Cooling - off’ condition :
(i) An officer having attended a foreign training programme of a duration of 15 days to one month, will be required to complete a ‘cooling-off’ period of two years before such an officer can be considered again for foreign training.
(ii) Officers deputed for training abroad of a duration of more than one month and upto six months are required to complete a ‘cooling-off’ period of three years.
(iii) Officers deputed for training programmes abroad of a duration of more than six months are required to complete a ‘cooling off’ period of five years before being considered for a short term programme.
‘cooling off’ condition will not apply for training programmes of a duration of
less than 15 days.
(v) Project-related trainings/official visits abroad,
irrespective of duration, are exempted from the
(h) Preference in nomination :
Officers who have earlier attended training programmes abroad, and have
completed the prescribed ‘cooling-off’ period, may be nominated again for another training programme abroad
only if suitable officers who have not attended any foreign training
programme earlier are not available.
Preference will, however, be given to officers who have not attended any
(i) Nominations to be supported with vigilance clearance
service records :
Nomination of all officers must be accompanied by the following
vigilance clearance certificate;
certifying that the officer consistently has a very
certificate to the effect that during the last five years there are no standing adverse entries in the ACR of the officer;
In the case of IAS officers also the nominating Ministry/State Govt.
should forward the nominations along with vigilance clearance
(j) Debarment :
Officers who have been debarred from Central deputation for having failed to join a post under the Central Government, and those who have been debarred from nomination for foreign training on their failure to attend the training programmes to which they might have been nominated, will not be considered until the debarment period is over.
(k) Nomination of SC/ST and Women
Names of suitable officers belonging to SC and ST as well as women
officers for training abroad may also be forwarded in sufficient numbers so that
due representation can be given to them.
(l) Officers serving under Central Staffing
Only such officers who would have completed a minimum of 2 years of
service on the post in GOI in
January, 2004, should be recommended for long term training Programmes
ii) The officers whose tenure under the Central Staffing Scheme is due to
come to an end within two
months prior to the
commencement of the training, or during the currency of the training, should be
nominated by the respective Ministries/ Departments of Govt. of India only
after securing the cadre clearance of the
respective State Govts./cadre controlling
authorities on whose strength the officers are borne. In the event of nomination and final
selection of such officers for foreign training programmes, the
Ministries/Departments would be required to send a formal proposal for extending the Central Deputation
tenure of the officers approved for nomination for training, upto the end of the
training, to the Establishment Officer for obtaining the approval of the
competent authority so that they could draw their salary from the Central
Government during the period of training.
On return from training, such officers would revert to their cadre and
the Central Ministries/Departments shall not grant any leave in their cases.
iii) Officers whose tenure is due to come to an end more than two months before the commencement of the training programme, the Ministry/Department may sponsor such officers only with the concurrence of the cadre controlling authority concerned. On selection such officers would revert to their Cadre & thereafter proceed on training.
The nominations made in response to this letter will be considered for
all the courses commencing in 2004 for which nominations are sought by any other
Department, or may become available and which are not indicated in the list at
If an officer nominated by this Department does not file his nomination
papers or withdraws his request at any stage or the officer is not relieved for
attending the training programme by the Administrative Ministry/State
Government/cadre authority, will be debarred from any foreign training for 5
The State Governments/Central Ministries/Cadre
Controlling Authorities are
expected to utilise the skills acquired by the officers in the relevant field, on their return from
training. Attention is also invited
to the instructions issued by this Department in letters No.15012(2)/3/91-Trg(R)
dated the 22nd April,
1992 and No.37/9/2000-EO(F),
dated the 11th January,
2001 relating to utilization of the
experience of officers returning from training abroad by attaching them to the
various National/State training institutions/Academies of administration.
6. As advised in the instructions dated 11th January, 2001, while nominating officers for various training programmes abroad, it may be ensured that the officers nominated have given an undertaking that they would be willing and available for training-related assignments, on return from training.
Details of officers who are recommended for foreign
training may kindly be furnished in the proforma at Annexure – II. Applicants can opt for a maximum of three training
The State Govt./Ministry may nominate one nodal officer for the purpose
of coordination and the name, address, telephone and fax numbers of that officer
may be indicated while forwarding nominations to this Department.
9. I am desired to request to send the nominations of officers of your Department / State Govt. / UT for various courses along with the details as per Annexure-II to this Department latest by the 15th June, 2003. Any nomination received after this date shall not be considered.
( Archana Arora )